Topics
Events
Deposits and other payments
Certificates of Insurance
Events
Q:
How many
guests can each space comfortable accommodate?
A:
The Lakeside can accommodate up to 220 for seated dinners and up to 170
when using the 15-feet x 15-feet dance floor. The Lounge at TCA, 201 Lounge
and Rooftop Terrace can accommodate up to 50 people for board meetings,
lectures or dinners. The Studio is a black box theater
with convertible floor that allows for up to 200 people for stadium style
seating and up to 200 people for dinners, receptions and more. The Theater
can accommodate up to 600 people between the main floor and two balconies
and every seat is fewer than 65 feet from the stage. The Lobby can
accommodate 225 for a sit-down dinner and up to 600 for a reception (trueNorth
patio would be included). Please inquire about the use of gallery, trueNorth
patio and East Breezeway for your event.
Q:
Can the Tempe Center for the Arts accommodate more than one event at
a time?
A:
The Tempe Center for the Arts often plays host to multiple events throughout
the facility. TCA staff will work with to ensure the integrity of your event
and smooth transitions between spaces. Unless rented, the lobby area is a
common area shared by multiple events.
Q:
Are there only certain areas for food and beverages?
A:
Food and beverages are allowed in most areas of the facility. The
Gallery, Theater and Studio may have restrictions based on current
exhibitions and performances.
Q:
What does the facility rental fee include?
A:
The facility rental fee includes one wired microphone, one wireless
microphone (handheld or lavaliere), 72-inch round tables, up to 240 chairs
(depending on availability, first priority is given to events in the
Lakeside) and your choice six tables (4-foot, 6-foot and high or low
cocktail tables). Additional items may be available for a fee. Please see
the TCA
equipment rental information sheet or contact the
event coordinator for information.
Q:
Is there a discount for non profit organizations?
A:
Yes. Please contact the
event coordinator for information.
Q:
Are there restrictions on caterers or other vendors?
A:
Yes. Santa Barbara Catering is the exclusive TCA caterer and is more than
happy to assist you with all of your food and beverage needs. Please contact
Santa Barbara Catering at (480) 921-3150 for menus and information. You are
welcome to use the vendor of your choice for floral arrangements,
photography, music, other decorations and more.
Q:
Are there exceptions for kosher or ethnic foods?
A:
This determination must be made by the Santa Barbara Catering and the
General Manager of the TCA.
Q:
What is the alcohol policy?
A:
All alcohol must be served by Santa Barbara Catering. Outside alcohol is not
allowed for consumption, decorating or gifts in any area of the Tempe Center
for the Arts. Santa Barbara Catering has a wide array of choices and will
help you with all of your alcohol-related needs.
Q:
Is there parking?
A:
Yes. There are approximately 325 parking spaces in the lot to the west of
the facility. This lot is used for all events that are happening in the
facility. If you anticipate using most or all of these spaces, please
contact the
event coordinator to arrange additional parking.
Q:
Is a wedding coordinator required?
A:
Having a wedding coordinator is not required but is strongly recommended.
Q:
Are there any wedding packages?
A:
Yes. Please contact the
event coordinator for information.
Q:
How do I book a date?
A:
A signed license agreement and 25 percent deposit are required to
formally book a date. Please contact the
event coordinator for an Event Reservation Form.
Q:
What is required if I would like to sell merchandise?
A:
A city of Tempe sales tax license is required to be on file with the
TCA prior to your event. If you are in need of a sales tax license, please
contact the Tax and License Department at (480) 350-2955 for information. As
outlined in the TCA Operating Policies, commission on merchandise sold by
the vendor is 10 percent and commission on merchandise sold by a TCA staff
member or volunteer is 20 percent. Merchandise sales will be settled with
the house manager on duty after all sales are complete.
Deposits and Other Payments
Q:
May I pay using a credit
card?
A: The Tempe Center
for the Arts only accepts checks for deposits, balances and other payments.
Q:
To whom should my check be made payable?
A: Please
make checks payable to the City of Tempe - TCA.
Q:
May I combine my deposit
and balance into one check?
A: The deposit
and balance can be combined in one check as long as it is received by the
deposit due date.
Q:
When will I receive a
final invoice?
A: Your final
invoice will be mailed within five business days after your event.
Certificate of Insurance
Q:
What is a Certificate of
Insurance?
A: A
Certificate of Insurance is an informational document that provides proof of
insurance.
Q: How do I ask my
insurance provider for a Certificate of Insurance?
A: Please ask
your insurance provider for a Certificate of Insurance for a special event.
Your insurance provider should have no problem assisting you with this.
Q:
If I do not have an
insurance provider, whom should I contact?
A: If you are
planning a family event, you or a parent will be able to use his or her
homeowner’s policy. In other situations, a separate policy can be purchased
from most insurance companies. Although the TCA cannot recommend any one
company, certificates of insurance have been acquired from American Family
Insurance, Farmers Insurance, Travellers and Liberty Mutual. Feel free to
contact many and shop around for pricing.
Q:
How much should a
Certificate of Insurance cost?
A: The cost of obtaining a
Certificate of Insurance will vary by provider and event.
Q:
Can I purchase a
Certificate of Insurance from the city of Tempe?
A: The city of Tempe is not an insurance provider and cannot
supply a Certificate of Insurance for any private event.
Q:
What coverage should the Certificate of Insurance include?
A:
As outlined in section 9 of the TCA Operating Policies, the
Certificate of Insurance should include the following:
·
Commercial General
Liability with a $1 million limit for each occurrence and a $2 million limit
for general aggregate
·
Commercial
Automobile Liability insurance is required for businesses and organization
that own or will be hiring vehicles to execute their event: $1 million
combined single limit per accident, including coverage for owned, hired and
non-owned vehicles, as applicable. Most private/personal events do not
require such coverage.
·
Organizations, regardless of for-profit or non profit status, must supply
proof of a Worker’s Compensation Policy if the organization employs one or
more individuals.
Q:
Who should be listed as Additional Insured?
A: Please list the
following:
The city of Tempe, a municipal
corporation, its officers, agents, volunteers and employees for the event
taking place in the (Licensed Facility) at the Tempe Center for the Arts on
[Month(s), Day(s), Year(s)]; (Times) for (Description of Use).
Q: Who should be listed as
the Certificate Holder?
A: Please list the
following:
City of Tempe
Tempe Center
for the Arts
700 W. Rio Salado Parkway
Tempe,
Arizona 85281
Q:
If I or my insurance
company have further questions, whom should I contact?
A:
Please contact the city of
Tempe
Risk Management Department at (480) 350-2916.
Q: What does a
correct Certificate of Insurance look like?
A: Please see
attached sample.
