SUMMARY: Under general direction, directs and manages the functions of the City Clerk's Office to preserve the City of Yuma's historical records, manage City elections, prepare City Council agendas, post meeting and agenda notices in compliance with open meeting laws, and coordinate appointments to City boards and commissions by City Council.

ESSENTIAL FUNCTIONS: (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.)

DUTIES AND RESPONSIBILITIES:

_ Manages, directs and organizes the activities of the City Clerk's Office;

_ Accepts lawsuits and official filings from process servers on behalf of the City;

_ Prepares annexation approvals and related documentation;

_ Prepares and posts liquor license applications and provides recommendations for consideration for City Council approval of the liquor applications according to Arizona State law;

_ Plans and conducts City of Yuma elections in accordance with Federal, State and City laws, rules and regulations;

_ Coordinates, prepares and distributes election, initiative, referendum and recall election information;

_ Accepts petition filing and follows verification procedures;

_ Maintains official records for the City of Yuma;

_ Attests to and affixes official City seal to documents signed by the City Administrator and Mayor;

_ Researches issues for City staff, Council and Mayor as requested;

_ Prepares agendas, records and transcribes official city minutes, and serves as secretary to the City Council;

_ Oversees the publication and distribution of official notices, documents, and records;

_ Coordinates appointments to City boards and commissions by City Council;

_ Develops and implements a training program for board and commission members;

_ Serves as a member of the City Administrator's Executive Team;

_ Resolves complex and/or politically sensitive problems encountered in performance of work assignments;

_ Performs other related duties as assigned.

KNOWLEDGE, SKILLS AND OTHER CHARACTERISTICS:

Knowledge of:

_ Federal, State and City election, open meeting and public records laws, rules, and regulations;

_ public records and historical data preservation techniques and practices;

_ standards for new or supplemental code formatting and distribution methods, practices and procedures.

_ organization and operation of a municipal government;

_ parliamentary practices and procedures governing public meetings;

_ standard office practices, procedures and equipment;

_ word processing, spreadsheet and presentation software.

Continued on reverse

KNOWLEDGE, SKILLS AND OTHER CHARACTERISTICS CONTINUED:

Skill in:

_ researching, interpreting, and implementing Federal, State, County and City election laws, rules, regulations and practices;

_ researching City documents for City Council, Mayor, City Administrator, City staff and the public;

_ utilizing discretion in responding to requests for public information and records;

_ understanding and following written and oral instructions;

_ entering, retrieving, researching, maintaining and updating automated computer databases;

_ handling and prioritizing multiple projects and assignments;

_ Reviews progress of projects and work assignments with assigned personnel, assists them in organizing resources, and mentors, coaches and evaluates their performance;

_ establishing and maintaining effective working relationships with City Council, Mayor, City Administrator's Office, City departments and staff, government entities and the public.

PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT: Work may involve extended work days outside the regular working hours to attend public meetings, preside over elections and attend community events. Vision is required to perform and monitor essential functions, and to complete data entry. Occasional standing, bending, and stooping involved. . Work is performed in an office environment.

MINIMUM QUALIFICATIONS: A Bachelor's Degree in Public Administration, Management or related degree, and five (5) years' administrative experience in municipal government in a City Clerk's Office or City Administrator's Office or any equivalent combination of experience, education and training which provides the desired knowledge, skills and abilities. Must be a Certified Municipal Clerk at the time of hiring.

ADDITIONAL REQUIREMENT: An employee of this class is required to live inside the City limits with eighteen (18) months of appointment.