Procurement - FAQ

Print

Does Tempe support local business?

The City recognizes the importance of involving local businesses in the procurement process.

A number of outreach efforts are conducted annually to ensure that local businesses are included in Tempe's procurement processes.  

The Procurement Division routinely meets with the Tempe Chamber to ensure its membership is aware of and registered with the City and uses it's on-line membership list to augment the City's bid list when solicitations are published.

Although the City does not have any specific requirements to solicit from local Arizona-based businesses, Procurement Officers make it a common practice to reach out to local businesses when soliciting quotes and bids.  Most small dollar requirements are awarded to local businesses based on the natural advantages they retain due to their local presence. 

The City recently completed a geographic spend analysis to more clearly understand where the City dollars were being spent.  The results of this study are broken down by division and can be seen in the table below.  The City Procurement Division handles all purchases with the exception of construction, architectural and engineering services which are handled by the City Engineering Department. 

The combined supplier spend shows that over 88% of the City's total spend is with businesses who are either located in, or have a strong presence, in Arizona.

 

   Procurement Division  Engineering Division  Combined Spend
 Spend by Region  Dollars  %  Dollars  %  Dollars  %
 Tempe  $ 13,375,385  13.22%  $22,738,935  58.16%  $  36,114,320  25.70%
 Maricopa County  $ 76,042,007  75.17%  $38,951,119  99.63%  $114,993,127  82.00%
 Arizona  $ 85,091,226  84.12%  $39,081,281  99.97%  $124,172,508  88.54%
 Outside Arizona  $ 16,065,324  15.88%  $      11,524  00.03%  $  16,076,848 11.46%
 Total  $101,156,550    $39,092,806    $140,249,356  

When conducting procurements that exceed the formal limit of $50,000, it is not possible to limit opportunities to only Arizona businesses as the City is required to notice any interested party for the particular commodity or service being solicited.

For procurements that are valued under the formal limit of $50,000, the City has discretion in determining which vendors will be invited to participate.  As a matter of practice, Procurement Officers make it a point to reach out and solicit from Arizona based business when spending under the formal level where only three quotes are required.  If sufficient competition is not available within the Arizona market, additional firms can be contacted in order to satisfy the minimum quote requirements.

How do I register as a potential vendor with the City of Tempe?

The City of Tempe utilizes a self-registration system - simply select all applicable categories

Do I have to be registered to bid on a solicitation?

No you can access the information from the website and submit an offer, however, by registering you will get a notification via e-mail letting you know that a solicitation is available within the categories you have selected so that you don't have to constantly monitor the Tempe Procurement website for opportunities.

How do I get information that I cannot find on your webpage?

Please contact one of the Procurement Officers or Associates that handle the area of business for which you have a questions.

Are all purchases for the City made through the Procurement Division?

No.  The following will illustrate the various purchasing levels and the allowed purchaser

 Spending Level (annual) Requirements
 $0        to $ 4,999 No quotes are required and can be handled at the department level

 $ 5,000 to $49,999

 A minimum of three competitive quotes are required and can be handled at the department level or through the Procurement Division
 $50,000 and up A formal bid is required and will be conducted through the Procurement Division