Meeting Rooms

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www.tempe.gov/LibraryMeetingRooms

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The Library has two Meeting Rooms available to the public to rent which provide space for groups to meet with the ability to give presentations. Below is basic information about both rooms, how to check availability, the process of reserving a room, and what to expect on the day of your event.

Meeting Room Steps Green

Basic Room Information

Both rooms are located on the Library lower level.

Meeting Room A: Provides a expanded room ideal for large groups, single-room seminars, and events that need demonstration or breakout space. Room A is most suited for groups sized between 50-60 needing tables and chairs, with a suggested maximum capacity of approximately 100.
For your convenience Room A comes setup with a basic layout of 6 tables and 40 chairs.

Meeting Room B: Provides an excellent space for presentations and discussions. Room B is most suited for groups sized between 20-40 needing tables and chairs, with a suggested maximum capacity of approximately 50.
For your convenience Room B comes setup with a basic layout of 6 tables and 30 chairs.

Both rooms include the following amenities at no additional charge:
Additional tables and chairs
Presenter’s table
Projector screen
VGA and HDMI connections to projector
Aux cable for audio playback
Whiteboard*
Access to kitchenette*
*Based upon availability

 


Checking for Availability

Reservation requests are accepted on a quarterly basis. Room availability requests will be accepted according to the schedule below.

  • Room reservation requests should be made at least 2 weeks prior to your event. You can expect a response within 3-5 business days.
  • Room reservations are not finalized until you have received your Reservation Confirmation email. Please do not advertise your meeting as being held at Tempe Public Library until you have received your confirmation.
  • Please keep in mind the library can only accommodate reservations during the library’s normal business hours and must conclude at least 30 minutes prior to closing.
  • A maximum of 4 reservations can be made per group per quarter.

Quarterly Schedule:
1st Quarter: January 1st - March 31st
Availability opens December 1st
2nd Quarter: April 1st - June 30th
Availability opens March 1st
3rd Quarter: July 1st - September 30th
Availability opens June 1st
4th Quarter: October 1st - December 31st
Availability opens September 1st
Requests made prior to open availability will be dismissed without notice


Library Room Reservation Hours:
Monday - Wednesday: 9:00 a.m. - 7:30 p.m.
Thursday - Saturday:
9:00 a.m. - 4:30 p.m.
Sunday: Noon - 4:30 p.m.

 


Room Reservation Rates

Group Type
Room A
Room B
Tempe Resident
A resident of Tempe (a business address does not qualify) reserving a facility for personal use.
$30.00/hr $10.00/hr
Non-Resident
Any non-Tempe resident reserving a facility for personal use.
$60.00/hr $20.00/hr
Not-for-Profit Group
Any non-profit 501(c)(3) or other not-for-profit organization.
$30.00/hr $10.00/hr
For-Profit Group
Any business or for-profit entity; anyone who charges for his/her services provided in the reserved facility.
$120.00/hr $40.00/hr

Payment:

When your reservation has been approved and finalized you will receive a confirmation email from the library which verifies the date, time, room, and total amount due. The final step is to pay for the reservation which can be done on the day of the event by visiting the cashier window located on the main floor of the library. The library accepts cash, check, and credit card (Visa, Mastercard, Discover) payments for reservations. Once payment has been made you will receive your receipt and confirmation ticket which you can show to library staff to gain access to your meeting room.

Begin the process of room reservation by checking availability here:

meeting room button


Responsibilities:

You may rearrange the tables and chairs; however it will be your responsibility to return the room back to its original setup. We suggest that you include a minimum of 30 minutes for set-up and take down time if you plan to rearrange the furniture.

Room clean-up includes:

  • returning tables and chairs to their original setup
  • placing all trash in the provided bins
  • vacuuming the carpet if necessary (vacuum available in the kitchenette)
For your convenience each room has a check list and layout guide posted to reference. Failing to properly clean-up after your event may result in additional fees and loss of future room use.

Cancellations/Changes:

Please keep in mind any cancellations or changes to your reservation must be made at least two business days (Monday – Friday) prior to your event. Failure to do so may result in the loss of room usage and forfeiture of any fees associated with the reservation.


Room Photos:

Meeting Room A (Multi-purpose Room)

Capacity: 50 - 100

Meeting Room A Towards Front

 

Meeting Room A Towards Back

 

Meeting Room B (Large Classroom)

Capacity: 25 - 50

Meeting Room B Towards Front

 

Kitchenette

Library Meeting Room Kitchenette

 


Questions:

Please contact tplmeetingrooms@tempe.gov if you have any additional questions.
Many of your questions may be addressed in our Frequently Asked Questions section below.

FAQs:

Q: Can I see the room before I make a reservation?
A: Please email requests to the library at tplmeetingrooms@tempe.gov

Q: Do you allow food?
A: Yes! You may bring food or have your event catered by an outside business. You can also contact the Connections Café at 480-350-5490 to have your event catered.

Q: Do you allow walk-ins for meeting rooms?
A: Unfortunately, walk-ins and same day reservations cannot be accommodated. Room reservation requests should be made at least 2 weeks prior to your event. You can expect a response within 3-5 business days.

Q: How far in advance can I make a reservation?
A: Reservations can be made on a quarterly basis.

Q: Can I put up posters or flyers for my event at the library?
A: No, only approved events in partnership with the library can post information within the library. It will be your sole responsibility to promote and advertise your event outside of the library.

Q: Are there any other rooms available for reservation?
A: Rooms A and B are the only rooms that can be reserved in the library. The library does have 8 study rooms that can accommodate between 1-8 people. These rooms can be used on a first-come first-serve basis with a maximum of 2 hour usage time per day.

You can also check out our Neighborhood Facilities list for other locations with rooms for reservation.

Clark Recreation Center 1730 S. Roosevelt St., Tempe 85281 480-350-5287
Edna Vihel Activities Center 3340 S. Rural Rd., Tempe 85282 480-350-5287
Escalante Community Center 2150 E. Orange St., Tempe 85281 480-350-5800
North Tempe Multi-generational Center 1555 N. Bridalwreath St., Tempe 85281 480-858-6500
Pyle Adult Recreation Center 655 E. Southern Ave., Tempe 85282 480-350-5211
Tempe History Museum 809 E. Southern Ave., Tempe 85282 480-350-5100
Westside Multi-generational Center 715 W. 5th St., Tempe 85281 480-858-2400

 

   

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